8 Steps for Planning a Birthday Party

Planning a Birthday PartyKids aren’t the only ones who love birthday parties – adults love them,

too! But maybe you’ve never planned a party. Where do you start? Is it

ok to just blow up some balloons and hand out noisemakers? Do you need

to provide entertainment? Below you’ll find 8 simple steps that will

get you on your way to planning a fabulous birthday bash.


Into every party plan, a little budgeting must fall. Be realistic about

what you can spend and then stick to it. It’s also helpful to decide

what the most important factors are. Are you set on a big, extravagant

cake? Will you be hiring entertainment? Will you need lots of

decorations? Budget the largest chunk of change to whatever you feel

are the “must-haves” and then adjust the remainder of your budget

accordingly. Don’t forget to budget for your gift, as well.

Pick a Theme, Any Theme
When it comes to choosing a theme for an adult’s birthday party, pretty

much anything goes! From surprise parties or casino nights to Hollywood

glamour or “over the hill”, there are lots of themes you can make

uniquely your own. But remember – the party is in honor of someone

special, so stay away from anything that would be embarrassing or in

bad taste.

Who’s Who
Who will you invite to the birthday party? Just a few close friends?

Friends and co-workers? Family? Everyone the guest of honor has ever

known? Will it be “girls only” or “boys only”? Unless it’s a surprise

party, work with the guest of honor (and your budget) to try to

determine how many guests will be invited to the shindig.

The When & Where
Once you have a rough idea of how many people may be attending, you’ll

need to decide where to have the birthday party. Will your home be

large enough? Will you need to rent tables and chairs to accommodate

everyone? Or will you need to have the party at a restaurant or hall?

Decide what location will suit your needs, then set a date and time.

Send Invitations
Once you’ve determined a location, date and time, it’s time to send the

invitations. Try to send them 4-6 weeks ahead of time so that the

guests have plenty of time to purchase a gift and make travel and/or

childcare arrangements. The invitations can range from formal and

traditional to casual and fun. Many people even choose to simply print

their own – especially if they’re on a budget.

On the Menu
What kind of food will you serve? Whether you’re serving finger-type

foods or having the event catered, now is the time to plan what will be

served to eat. When planning drinks, be sure to have caffeine and

alcohol-free options available, too. This is also the time to select

what type of cake you’ll serve.

Fun, Fun, Fun
While some themes (like a casino night) will require you to have games

planned out, other themes may offer more flexibility. Many parties are

fine with just music and mingling, but it’s a good idea to have some

fun activities planned in case your guests need help getting in the

party mood. Activities such as charades and karaoke will usually liven

things up and get your guests loosened up.

Décor & More
No matter what theme you choose for the birthday party, you’ll need

decorations…a banner and streamers at the very least. Party supply

stores offer inexpensive decorations for a variety of party themes, so

it shouldn’t be difficult to find what you need. And besides the

decorations, you’ll want to make sure you have enough cups, plates,

napkins, eating utensils, etc. Stock up now so you’re not caught short

during the party!

With a little planning, even the most inexperienced host can pull off a

fun and fabulous birthday party that grownups will adore.

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